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Oilex International GmbH

TRADE REGISTER

Municipal Court Krefeld, HRB 16228

VAT-No. DE312120289

MANAGING DIRECTOR

Matthew Johnson, Marco Weber

PERSON RESPONSIBLE FOR THE CONTENTS (§ 6 MDSTV [INTERSTATE AGREEMENT ON MEDIA SERVICES])

Oilex International GmbH, Matthew Johnson, Adolf-Dembach-Str. 7, 47829 Krefeld, Germany

PRIVACY POLICY

We hereby object to any commercial use and distribution of our data (compare to § 28 German Federal Data Protection Act)

DISCLAIMER

Oilex International GmbH has assembled and checked the content of its website with great care. Nevertheless we have to exclude liability for the accuracy, currentness and completeness of the data. This also applies to all external links. Oilex International GmbH has no influence on the current and future design or on the content of the linked websites. Oilex International GmbH therefore explicitly distances itself from illegal or unethical content that may be displayed on linked websites.

The operator of the linked website – and not Oilex International GmbH – is exclusively liable for illegal, incorrect or incomplete content and especially for losses or damages resulting from the use or non-use of information offered on the linked website. Oilex International GmbH only points to the publication of information on linked websites.

COMPANY

Oilex International GmbH is a medium-sized company based in Krefeld-Uerdingen, a pillar of the German chemical industry and logistics hub. From there, we have been developing the same named, effective and efficient organic absorbent since 2009. After a 5 years period of field testing in Switzerland we are marketing Oilex worldwide since 2014.

PRIVACY STATEMENT

Your information is protected in compliance with the provisions of the German Law. We are committed to securely saving your personal data through all possible technical and organizational means, so that they are not accessible by third parties. When communicating via email we cannot guarantee complete data security and therefore recommend sending confidential information by mail.

Every access to our website and every download of a stored file is logged. This information is stored for internal system-related and statistical purposes. The following information is logged: Name of the downloaded file, date and time of the download, amount of data transmitted, confirmation of successful download, web browser and enquiring domain. Also, the IP address of the enquiring computer is logged. Additional personal information will only be collected, if you voluntarily provide them, e.g. when making a request or while registering.

USE OF COOKIES

In order to make the appearance of our website more attractive and to increase its functionality, we use so-called cookies. A cookie is a small text file that is stored on your computer by a website. Some of the cookies we use are deleted as soon as the browser is closed (session cookies). Other cookies remain stored on your computer and allow us to recognize your browser next time you visit our website (permanent cookies). You can adjust the settings of your browser so that you are informed every time a cookie is about to be placed on your computer. This allows you to selectively decide whether or not to accept a cookie or to generally block them. In case of rejection of cookies, the functionality of our website can be limited.

THE USE OF GOOGLE ANALYTICS FOR WEB ANALYSIS

This website uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. In case of activation of the IP anonymization, Google will truncate/anonymize the last octet of the IP address for Member States of the European Union as well as for other parties to the Agreement on the European Economic Area. Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA.

On behalf of the website provider Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage to the website provider. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this, you may not be able to use the full functionality of this website.

Furthermore you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in.

RIGHT TO DISCLOSURE AND CONTACT INFORMATION

You have the right to be informed about the collected data and, if applicable, for that data to be corrected, blocked or deleted free of charge to you. Please contact us in case of questions regarding the collection, processing or usage of your personal data; in case of inquiries or with regard to matters concerning the correction, blockage and deletion of personal information. Please also use the contact information provided below to cancel any other agreements.

Oilex International GmbH
Adolf-Dembach-Str. 7, 47829 Krefeld, Germany

Phone: +49 2151 38820-20
info@oil-ex.com

Hereinafter we will inform you about which of your data we store when and why. This relates to the processing of various data by Oilex International GmbH, including the data collected upon access to our website, and the use of cookies. Moreover, we will inform you about your rights and provide further legally required information.

I. WHO IS THE CONTROLLER OF THE DATA AND HOW CAN I CONTACT THE DATA PROTECTION OFFICER?

Controller within the meaning of the GDPR is Oilex International GmbH, Adolf-Dembach-Str. 7, 47829 Krefeld (TEL: +49 (0) 2151-38820-20; info@oil-ex.com

For questions regarding data protection, please contact our data protection officer at datenschutz@oil-ex.com or at the above-indicated address.

II.YOUR RIGHTS AS A DATA SUBJECT

Every data subject has the following rights:
  • right of access (Art. 15 GDPR)
  • right to rectification of data (Art. 16 GDPR)
  • right to erasure and/or “right to be forgotten” (Art. 17 GDPR)
  • right to restriction of the processing of personal data (Art. 18 GDPR)
  • right to data portability (Art. 20 GDPR).

YOU MAY AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA FOR MARKETING PURPOSES – INCLUDING PROFILING IN CONNECTION WITH DIRECT MARKETING – WITHOUT GIVING REASONS.

Moreover, you have a general right to object (cf. Art. 21 para. 1 GDPR). In this case, reasons must be given for the objection.

To the extent data is processed on the basis of consent, such consent can be revoked at any time with future effect.

Should you wish to exercise your rights as a data subject, please refer to datenschutz@oil-ex.com.

Furthermore, you have the right to file a complaint with a Data Protection Authority against the data processings performed by us.

III. SCOPE OF DATA COLLECTION, SCOPE OF DATA PROCESSING, PURPOSE OF PROCESSING, TRANSFER OF DATA INCONNECTION WITH THE USE OF SERVICES / OFFERS OF OILEX INTERNATIONAL GMBH

The use of the online services offered by Oilex International GmbH requires the setting up of a customer account (Account). This is the basis for Oilex International GmbH to offer to its customers various services in order to make participation in the event as interesting and pleasant as possible. The online services offered by Oilex International GmbHcome as a comprehensive package. The legal basis for the setting up and allocation of user accounts is Art. 6 (1) b GDPR.

1. PURCHASING OF GOODS AND SERVICES

A. SETTING UP A USER ACCOUNT

If you wish to purchase goods and services you need to set up an account.

The data collected in connection with purchasing goods and services will be used to process any warranty claims or complaints. Your data may also be transferred to external auditors and/or tax authorities for auditing purposes. The data will be stored in accordance with statutory retention periods pursuant to Secs. 146 et seq. German Revenue Code (AO) and/or Sec. 257 German Commercial Code (HGB) and deleted upon expiry of the respective retention periods.

Legal bases:
  • setting up and allocation of user accounts: Art. 6 (1) b GDPR
  • contractual performance including processing of complaints / warranty claims: Art. 6 (1) b GDPR
  • transfer of data to the parent company Aquarius Group Ltd. and other group companies: Art. 6 (1) f GDPR
  • transfer of data to service partners for the provision of services on behalf of Oilex International GmbH: Art. 6 (1) b GDPR and/or Art. 6 (1) f GDPR
  • storage of data pursuant to AO/HGB and, where applicable, audits by financial authorities / auditors: Art. 6 (1) c GDPR

2. PROCESSING OF PERSONAL DATA BY OILEX INTERNATIONAL GMBH FOR MARKETING PURPOSES

Oilex International GmbH will use your name and address for further purposes in connectionwith customer retention and customer reactivation. This will include the delivery by post of information regarding further interesting products and services, because Oilex International GmbH wishes to draw your attention to interesting offers and establish a long-lasting customer relationship.

Moreover, Oilex International GmbH will use the mandatory data provided in connection with the use of its offers / services as well as voluntary information provided (see paragraphs 1-4 above) to personalise and constantly improve and to provide future offers tailor-made to your interests. We process the data collected in connection with the use of our offers / services to provide you with the best possible support regarding your business development and to point out interesting options. Your data will be processed internally and in pseudonymised form in order to comply with your legitimate interest to ensure protection of your personal data. The data processing allows us to provide you with personalised offers (website, email, post).

We will basically stop processing your personal data collected upon prior use of our offers / services for marketing purposes – including profiling within the scope of direct marketing – if you have not used any of the offers / services of Oilex International GmbH for a period of up to 5 years with this exception: In the following two years we will continue to process your name, address, company affiliation, and status (professional visitor, exhibitor) as well as the last trade fair you attended for the purpose of direct mailings only.

As a principle, your email address will only be used for marketing purposes if we have obtained your consent. As far as the telephone number owner comes from Germany, also the telephone number will only be used for marketing purposes if we have obtained your consent. Any telephone number outside of Germany will be used depending on the legal situation of the country concerned, provided you have not objected to commercial use.

There are the following exemptions: To the extent DMAG obtains your email address in connection with the sale of products / services, we will use your email address to promote similar own products. You are entitled to object to the use of your data for marketing purposes at any time; this will be pointed out to you upon collection of any data as well as in any marketing communications. Moreover, Oilex International GmbH will use professional phone numbers within Germany for marketing purposes, to the extent this is based on presumed consent, e.g. within the scope of an existing business relationship.

Legal bases:
  • data processing for marketing purposes, including profiling in connection with marketingpurposes, and transfer: Art. 6 (1) f GDPR
  • telephone marketing: Art. 6 (1) a GDPR and Sec. 7 para. 2 no. 2 alt. 2 German UnfairCompetition Act (UWG)
  • email marketing: Art. 6 (1) a GDPR and Sec. 7 para. 3 UWG

3. TRANSFER OF PERSONAL DATA TO GROUP COMPANIES AND SALES PARTNERS OF OILEX INTERNATIONAL GMBHFOR MARKETING PURPOSES

Where trade fair visitors are not based in Germany, Oilex International GmbH will transfer their postal address provided upon setting up of the customer account (excluding email address, including name, company, industry, function and position) to the company and/or sales partner locally responsible for the support of trade fair visitors. The aim is to establish a long-lasting business relationship between Oilex International GmbH and trade fair visitors via its subsidiaries / sales partners and to point out further interesting events of Oilex International GmbH and/or its subsidiaries.

Legal basis:
  • transfer of core data to regional subsidiaries and sales partners of Oilex InternationalGmbH: Art. 6 (1) f GDPR.

4. SUBSCRIPTION TO EMAIL NEWSLETTER

We will only send you marketing communications via email if we have obtained your prior explicit consent. Notwithstanding, we may process your email address for marketing purposes as described in paragraph 5.

Legal basis:
  • email marketing: Art. 6 (1) a GDPR.

IV.DATA PROCESSING IN CONNECTION WITH THE USE OF ONLINE SERVICES

Hereinafter we will explain what types of data processings are carried out in connection with the access to a website or an app of Oilex International GmbH.

1.PROCESSING OF DATA UPON ACCESS TO OUR WEBSITE – LOGFILE DATA

When you access our website / app, some pieces of general information will automatically be collected. This information (server logfiles) includes e.g. the type of your browser, the operating system you use, the domain name of your internet service provider and similar information. In addition, your IP address will be transferred and used for the purpose of providing the service requested by you. This information is technically required to accurately provide the contents of websites you call up and are inevitably collected when using the internet.

In accordance with our IT security concept, the generated logfile data will be stored for a period of 3 weeks to enable us to detect and analyse any attacks against our website. The legal basis for this data processing is Art. 6 (1) sentence 1 f GDPR.

2. PROCESSING OF DATA IN CONNECTION WITH THE USE OF OUR WEBSITE – YOUR REQUESTS

If you send us a request via email or via our contact form, we will collect the data provided by you for processing and responding to such request. This information will remain stored for a period of up to two years for verification purposes. The legal basis for this data processing is Art. 6 (1) sentence 1 letter f GDPR.

3. INTEGRATION OF EXTERNAL SERVICE PROVIDERS

Linking with other services is a fundamental principle of the Internet. Therefore, we have integrated various external service providers into our website.

A. INTEGRATION OF SOCIAL PLUG-INS

To offer you means of interacting with your contacts and more easily share interesting information, our website uses the social plug-ins of various social networks, e.g. Facebook.com, Twitter.com and Google+. The different plug-ins can be recognised by their respective network logos. We use a 2-click approach to ensure that access to our website as such will not trigger a transfer of data.

Only if you click on a plug-in, your browser will establish a direct connection with the servers of the respective network. The network transmits the content of the plug-in directly to your browser and your browser integrates such content into the website. To the extent a network has its seat outside the EU / the EEA, we cannot exclude that your data will be transferred to and processed by a server outside the EU / the EEA. Since we have no influence on the amount of data collected by the networks through the plug-ins or the respective period of use, we hereby inform you according to our present knowledge:

When clicking on a plug-in, the respective network will receive the information that you have accessed the link included in our website. If you are logged into a network, such network can connect this information with your profile. If you do not want the network to collect information on your access to our website, you have to log out before calling up our site. In principle, however, it is possible that a network detects and stores your IP address, even if you are not registered with or logged into such network. Furthermore, we have no information regarding the deletion of data collected by the respective plug-in providers.

The plug-in provider will store the data collected about you as a user profile to be used for purposes of marketing, market research and the demand-oriented design of its website. In particular, this evaluation takes place (also for users not logged in) to display demand-oriented advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of a user profile by service providers.

The legal basis for the use of plug-ins is Art. 6, para. 1 sentence 1 letter f GDPR. Please refer to the privacy guidelines of the respective social network for information regarding the purpose, duration and scope of the data collection, the further processing and use of your data, your respective rights, and setting options to protect your privacy:

B. USE OF GOOGLE TAG MANAGER

To deliver online marketing and to integrate our external partners we use the Google Tag Manager. This allows us to control the delivery of online advertisements. This tool does not use cookies, but still requires the transfer of IP addresses to Google, where the use of the Tag Manager will be analysed. We have activated a function that automatically anonymises IP addresses prior to their transfer to Google. The legal basis for this data processing is Art. 6 (1) sentence 1 letter f GDPR. The data collected will be deleted after two years.

This application is retrieved directly from the Google servers. Google will therefore receive the IP-address currently assigned to you. When you access the function, Google will receive the information that you have called up our respective subsite. If, to what extent and for how long your IP address is stored and internally used by Google is beyond our knowledge. The legal basis for the use of this service is Art. 6 (1) sentence 1, letter f GDPR.

If you are registered with a Google service, Google can assign your visit to your user account. Even if you are not registered with Google or not logged in, it is possible that Google may store your IP address and use it for profiling purposes. Google will store the data collected about you as a user profile to be used for purposes of advertising, market research and/or the demand-oriented design of its websites. In particular, this evaluation takes place (also for user not logged in) to display demand-oriented advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of a user profile by Google.

Please note that data processings by Google may be performed outside the EU/EEA. Google will process your personal data also in the U.S. and has accepted the regulations of the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework. For further information on data protection by Google please go to https://www.google.de/intl/de/policies/privacy.

C. USE OF YOUTUBE

Our website uses plug-ins of the website YouTube, which is operated by Google. The operator of the web pages is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, U.S.A.

When you visit one of our web pages that uses the YouTube plug-in, a connection will be established to the servers of YouTube. The YouTube server will receive information on which of our web pages you have visited.

If you are logged into your YouTube account, YouTube will be able to assign your browsing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account.

We use YouTube in the interest of presenting our online offers in an attractive way; the legal basis therefore is Art. 6 (1) letter f GDPR. We only collect information on the frequency of call-ups of the YouTube videos integrated in our website and will delete the respective data after 2 years.

For further information on the handling of user data please refer to the privacy policy of YouTube at: https://www.google.de/intl/de/policies/privacy.

We have activated IP anonymisation on our website. Therefore, Google will shorten your IP address within the member states of the European Union and contracting states of the agreement of the European Economic Area. Only in exceptional cases will your full IP address will be transferred to a server of Google in the U.S.A. and shortened there. On behalf of the operator of this website Google will use such information to analyse the use of this service. The IP address transmitted by your browser will not be merged with any other data of Google. The data is subject to separate data protection regulations of Google. For further information on the privacy policy of Google please refer to: https://www.google.com/intl/de/policies/privacy/.

V. OUR COOKIE GUIDELINES

1. GENERAL INFORMATION ON THE USE OF COOKIES

Our website uses so-called cookies. Cookies are small text files that are placed on your device and stored on your browser. Their purpose is to make our offer more user-friendly, more efficient, and more secure. We use temporary cookies that are automatically deleted when you shut down your browser (so-called “session cookies”) as well as permanent (“persistent”) cookies.

You have the option to choose whether you want to allow the placing of cookies. You can adjust the settings of your browser accordingly. Your options are to accept all cookies, to be informed when cookies are placed, or to accept no cookies at all. If you opt for the third alternative, you may not be able to use our services to the full extent.

Regarding the use of cookies, it is important to distinguish between indispensable cookies and cookies placed for further purposes (access quantification, marketing).

2. COOKIES THAT ARE INDISPENSABLE FOR THE USE OF OUR WEBSITE

We use session cookies that are indispensable for the use of our website. These include cookies that enable us to recognise you when you visit our site for a single session. These session cookies help to make our site more secure, e.g. by ensuring safe operation of the shopping cart function and payment processes. The legal basis for this data processing is Art. 6 (1) sentence 1 letter f GDPR.

3. USE OF COOKIES WITH YOUR PRIOR CONSENT

Hereinafter, we provide you with an overview of the cookies we use if we have obtained your respective consent upon access to our website (Art. 6 (1) sentence 1 letter a GDPR). These cookies are used for the purpose of analysing user behaviour and for marketing purposes. Respective opt-out options are included in each description.

A. USE OF COOKIES TO ANALYSE USAGE BEHAVIOUR (TRACKING)

The use of tracking cookies allows us to “recognise” users when they revisit our website and to allocate usage events to an internal indicator (pseudonym). Thus, we can capture and analyse the repeated access to our website.

GOOGLE ANALYTICS

This website uses Google Analytics, a web analytics service of Google Inc. (“Google”). Google Analytics uses so-called “cookies”, text files that are stored on your computer and facilitate an analysis of your use of our website. The information about your use of this website generated by the cookie is usually transferred to a Google server in the U.S.A. and stored there. Since we have activated IP anonymisation on our website, Google will shorten your IP address within the member states of the European Union and contracting states of the agreement of the European Economic Area. Only in exceptional cases will your full IP address will be transferred to a server of Google in the U.S.A. and shortened there. Google uses this information on our behalf to analyse your use of this website, to compile reports on website activities and to provide additional services related to website and internet use. The IP address transferred by your browser in the context of Google Analytics will not be merged with other data of Google.

You can prevent the storage of cookies by adjusting the settings of your browser accordingly. Please note, however, that in such case you may not be able to use all functions of our website to their full extent. Moreover, you can prevent the collection of data related to your use of the website generated by the cookie (including your IP address) and the processing of such data by Google by downloading and installing the browser plugin available at: http://tools.google.com/dlpage/gaoptout?hl=de

We use Google Analytics to analyse and constantly improve the use of our website. The resulting statistics help us to improve our offer and make it more attractive for our users. For exceptional cases where personal data is transferred to the U.S.A., Google has accepted the provisions of the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework . The legal basis for the storage of the cookie is consent pursuant to Art. 6 (1) sentence 1 letter a GDPR. The further evaluation of the collected data with the help of Google Analytics for a period of up to 2 years is based on Art. 6 (1) sentence 1 letter f GDPR.

For further information please also refer to http://tools.google.com/dlpage/gaoptout?hl=de; for general information on Google Analytics and data protection please go to https://www.google.de/intl/de/policies/privacy/.

B. USE OF COOKIES FOR MARKETING PURPOSES

We use cookies for marketing purposes, e.g. to display our advertisements in accordance with the interests of our users. Moreover, cookies are used for frequency capping (i.e. to limit the frequency of advertisement displays) and ad efficiency evaluation. By tracking which websites and which products were clicked, we can collect information on usage behaviour in order to display interest-based advertising. This information will be shared with third parties. In such cases, the cookies will be placed directly by our marketing partners.

The legal basis for the storage of the cookie is consent pursuant to Art. 6 (1) sentence 1 letter a GDPR. The further evaluation of the collected data for a period of up to two years is based on Art. 6 (1) sentence 1 letter f GDPR.

If you do not wish to be shown interest-based advertisements, you can deactivate respective cookies on your browser or go to https://www.google.com/settings/ads/onweb/ to prevent the further use of cookies by Google.

VI. TRANSFER OF DATA TO COMPANIES OUTSIDE THE EU / EEA

As explained in this data protection notice, Oilex International GmbH will in some cases transfer personal data to companies that are based in countries outside the EU / EEA, e.g. the transfer of contact data to subsidiaries and/or sales partners of Oilex International GmbH where visitors / companies are based abroad.

Where data is transferred to controllers outside the EU / EEA, Oilex International GmbH will provide for an adequate level of data protection by concluding EU model clauses, unless the recipient of the data is validly registered with the US Data Privacy Shield, the exemptions of Art. 49 GDPR apply, or the EU commission has decided that the recipient country provides for an adequate level of data protection.

Krefeld, May 2018